2025 Safe Mobility Conference: Submissions

We are now accepting submissions for the 2025 Safe Mobility Conference!

Contribute to the 2025 Safe Mobility Conference and share your work by submitting an abstract, a proposal for a technical session, workshop, or a student poster.

Before preparing your submission, please familiarize yourself with the conference topics to ensure that your submission aligns with the conference’s focus areas.

For participants submitting more than one proposal, we recommend using an alternative email address for the second submission or sending your proposal as a Word document to smc@aaafoundation.org . For submissions via email please add ” Abstract Submission – 2025 SMC Proposal” or ” Technical Session Submission – 2025 SMC Proposal” or ” Workshop Submission – 2025 SMC Proposal” or ” Poster Submission – 2025 SMC Proposal” as the subject line of the email.

Abstract Submissions

(Presentation & Publication in Future Conference Proceedings)

Presenting at the 2025 Safe Mobility Conference is an excellent way to share your work and connect with fellow professionals.

Guidelines for Preparing an Abstract

Each abstract should be no more than 5000 or approximately 650 words. The word count excludes text from the presenter’s contact information.
Abstracts should be submitted on single-spaced pages with 1-inch margins and 12-point font.
Technical sessions from accepted abstracts will be on April 8 and 9, 2025.
Abstract should clearly outline the purpose, methodology, results, and implications of your work. Key items to include:

1. Title: Provide a concise and descriptive title.
2. Objectives: Clearly state the goals and introduce the context and significance of your work.
3. Methods: Describe the approach you used to conduct your work.
4. Results: Summarize key findings or outcomes of your work.
5. Conclusion: Highlight the implications of your findings and their relevance to this conference.
6. Conference Topic: Indicate 1-3 conference topic(s) relevant to your abstract.

Important Dates

Abstracts
Abstract submission opens (via Whova platform)	Tuesday, October 15, 2024
Abstract submission closes (via Whova platform)	NOW Monday, January 13, 2025
Notification of acceptance/rejection decisions	Date Forthcoming
For accepted abstracts, send the following documents: Presentation file Bio of the presenter	Date Forthcoming

Proposals for Technical Sessions with Invited Speakers

Guidelines for Preparing a Proposal

Technical sessions with invited speakers will be on April 8 and 9, 2025.
Each technical session will be 60 minutes.
Each proposal should include the following items:

1. Title: Provide a descriptive session title.
2. Session Description: Provide one to two paragraphs to describe the proposed session and how it aligns with the theme and topics of the 2025 Safe Mobility Conference. Description should be no more than 5000 characters or approximately 650 words.
3. Potential Session Speakers: Provide names of potential speakers. The session organizer is responsible for inviting and confirming speakers.
4. Format: Describe how the session will be delivered (e.g., panel discussions, individual podium presentations).
5. Session Organizer’s Information: Include name, affiliation, and contact information of the organizer.

Important Dates

Proposals for Technical Sessions with Invited Speakers
Proposal submission opens (via Whova platform)	Tuesday, October 15, 2024
Proposal submission closes (via Whova platform)	NOW Monday, January 13, 2025
Notification of the acceptance/rejection decision	Date Forthcoming
For accepted proposals, send the following documents: Overview of session “script” Presentation files (if applicable) Bios of invited speakers	Date Forthcoming

Proposals for Workshops

Guidelines for Preparing a Proposal

Workshops will be held in the afternoon of April 7, 2025.
Each workshop will be 4 hours in length with a maximum of 25 participants.
Workshop proposals will be reviewed for innovation, interactivity, engagement, and relevance to conference themes, among other metrics.
Each proposal should include a summary (no more than 5000 characters or approximately 650 words) containing Workshop Description, Potential Speakers, Format, and Organizers (see below).
Each workshop proposal should include the following items:

1. Title: Provide a descriptive workshop title.
2. Workshop Description: Provide one to two paragraphs to describe the proposed workshop and how it aligns with the theme and topics of the 2025 Safe Mobility Conference. Outline learning goals, main activities, expected outcomes, etc.
3. Potential Workshop Speakers: Provide names, titles, and institutes of potential speakers. The workshop organizer is responsible for inviting and confirming speakers.
4. Format: Describe how the workshop will be conducted to ensure it is interactive and engaging for participants by 1) including a tentative schedule, 2) describing how organizers will ensure participant involvement and engagement, 3) describing plans for inclusion of diverse perspectives and centering equity, and 4) listing materials and support needed, if any (including materials the organizers may bring to the workshop).
5. Workshop Organizer’s Information: Include the name, affiliation, and contact information of every organizer of the workshop.

Important Dates

Proposals for Workshops
Workshop proposal submission opens (via Whova platform)	Tuesday, October 15, 2024
Workshop proposals submission closes (via Whova platform)	NOW Monday, January 13, 2025
Notification of the acceptance/rejection decision	Date Forthcoming
For accepted workshop proposals, send the following documents: Overview of workshop “script” Presentation files Bios of invited workshop speakers	Date Forthcoming

Poster Submissions

Graduate students are invited to submit an abstract for a poster presentation at the 2025 Safe Mobility Conference. This is a great opportunity for students to showcase their research, engage with experts in the field and contribute to the research community.

Guidelines for Preparing a Poster

Abstracts for student posters should be no more than 500 words.
Abstract, for poster, should be submitted on single-spaced pages with 1-inch margins and 12-point font.
Poster sessions will be on April 8 and 9, 2025.
Abstract for a poster presentation should include the following items:

1. Poster Title: Provide a concise and descriptive title.
2. Objectives: Clearly state the goals and significance of your research.
3. Methods: Describe the approach you are using/plan to use for your research.
4. Expected Results: Describe expected results and implications from your research.
5. School and Degree Program: Provide your university’s name and the degree program you are enrolled in.
6. Conference Topic: Indicate 1-3 conference topic(s) relevant to your presentation.

Important Dates

Posters
Abstract submission, for poster, opens (via Whova platform)	Tuesday, October 15, 2024
Abstract submission, for poster, closes (via Whova platform)	NOW Monday, January 13, 2025
Notification of the acceptance/rejection decision	Date Forthcoming
For accepted abstracts, for poster, send the following documents: Poster in a PDF format Bio of the poster presenter	Date Forthcoming